Student Financial Services – Policies and Procedures

Payment Responsibilities and Agreement Notice

Enrolled students agree to be in accordance with all policies and procedures related to their financial obligation to the College. The enrolled student assumes liability for any debt incurred during his/her attendance at Manhattan College including late payment penalties and all legal and/or collection costs related to the efforts to collect a past due balance. The terms of payment, withdrawal and adjustment set forth in this catalog are incorporated upon enrollment.

Students are required to notify in writing to the College any change in address or other contact information. All changes in billing address must be provided immediately in writing even after such time as a student completes his/her program and has loans outstanding to the school. Failure to comply with the policies on address changes that result in the loss or delay of contact are the sole responsibility of the student.

Payment to the College is always the responsibility of the student regardless of the source of funding for tuition. Inquiries regarding accounts receivable and/or cashiering can be directed to the Office of Student Financial Services by phone at (718) 862-7100 or e-mail finaid@manhattan.edu

Account access is available at http://self-service.manhattan.edu with a valid student ID number and PIN. Students can view their billing account detail transactions and up-to-date account balances. Other student information services available to view via self service include financial aid awards, class schedules, grades, unofficial transcripts, and personal information such as address, phone number and e-mail address.

Safeguarding Policy

This is an official notice of Manhattan College’s policy regarding the safeguarding of customers’ information established by the Federal Trade Commission (FTC). Manhattan College is subject to the provisions of the Gramm-Leach Bliley Act (GLBA, 16 CFR 314) which recognizes the College and other higher education institutions as a financial institution.

Manhattan College adheres to very strict privacy and safeguarding rules, keeping sensitive information safe. Manhattan College is in compliance with specific requirements related to the administrative, technical and physical safeguarding of customer information. Manhattan College also requires its service provides to implement and maintain such safeguards.

Tuition Liability for Fall and Spring Terms

Students who has satisfied their current account for the term will be eligible for online pre-registration for the upcoming term. Billing invoices with a tuition deadline date will be mailed to students in early July for the Fall term and by mid-December for the Spring term. Follow-up invoices for outstanding balances will continue monthly thereafter. No student will be permitted to enroll for an academic term until all outstanding accounts with the College have been satisfied. Liability for tuition and fees is not contingent on completing courses, course attendance, receiving grades, receiving passing grades or status of financial aid awards.

Registration/Payment for Intersession Terms

Without exception, in order to enroll for an intersession term (January/ Summer), payment must accompany a request for registration or be provided in advance. There is no option to pre-register without prepayment.

Payment of Tuition and Fees

Acceptable forms of payment are cash, personal check, bank check, money order, credit card, and bank wire. Checks must be payable to Manhattan College. The student’s identification number should be included on all payments. Payment can be made in person at the Bursar’s Office in Miguel Hall, Room 100 or mailed. The College accepts MasterCard, VISA, Discover and American Express credit cards. Secure, online credit card payments may be processed via the web at http://self-service.manhattan.edu

Payment Penalties

Students can avoid late fees by paying their tuition and fees by the published deadline. A late penalty of 1% of the outstanding balance of any student account will be assessed at the end of each month until the account is settled. Accounts not paid in full may be referred to a collection agency, which can result in additional collection and/or legal costs.

Indebtedness to the College may automatically terminate current enrollment and indefinitely suspend future enrollment. Students may also be barred from receiving grade reports, parking decals, transcripts, and participating in commencement until all accounts have been paid.

Policy on Returned Checks

If for any reason a check does not clear for payment a penalty of $75 is charged to the student’s tuition account. Payment for the amount of the returned check and the $75 return check fee must be paid immediately by cash, credit card, certified bank check or money order. Another personal check will not be accepted. Please note: The College also reserves the right to request that future payments be made in form of cash, credit card, certified bank check or money order. The College also reserves the right to reject or deny enrollment for a particular term due to payment with insufficient funds.

Monthly Budget Plan

Manhattan College partners with Tuition Management Systems (TMS) to offer a yearly, comprehensive monthly installment plan (Fall & Spring only) for matriculated students enrolling in at least 6 credit hours per semester. For more information, you can contact TMS at 800-343-0911 or www.afford.com. You may also contact the Office of Student Financial Services for more information.

Employer Deferment

Students expecting reimbursement from their employer may defer payment of tuition and applicable fees upon approval of our Application for Deferral. Upon approval, a student’s account is charged the deferral fee (listed on application) and any portion of tuition/fees not covered by the employer will be payable in advance. The application will require certification of the employer’s reimbursement on company letterhead. Please contact the Office of Student Financial Services for the current terms and fees and to seek eligibility for a regular student deferral if there is no employer reimbursement.

Student Deferment

Students who are unable to make full payment by the payment deadline are encouraged to apply for a student deferment. If approved, a deferment can extend your tuition payment deadline by six to eight weeks. Applications must be filed by the deadline date. The cost of a deferral is $100 (subject to change) which is charged to the student account and payable immediately. The deferment fee and extended dealing sate will be listed in the signed and approved application.

Overcredit Charges

Students who exceed the number of credits listed under the course requirements in their field of study will be charged at the per credit tuition rate for the school in which they are registered. Course requirements for each year by field are listed in the Manhattan College catalogue.

Students on full or partial scholarships are not exempt from overcredit charges if they take credits in excess of those prescribed in a particular academic year for the regular full-time program outlined in the catalogue.

Schedule Changes

Students who make changes to their academic schedules [withdraw from a class(es)] may result in:

1.  Recalculation of financial aid for that semester and/or future semester.

2.  TAP decertification (loss of TAP grant).

3.  Student’s course load in future semesters may be increased resulting in overcredit charges, or requiring the student to take courses during the summer or intersessions both at additional cost.