Reserve Policy

The Library has an electronic reserve system as well as a traditional reserve desk service. The online system allows students to access many types of reserve materials electronically through the Internet. However, the Library still maintains physical reserves for books, videos, and other materials that are not appropriate for the online reserves. In the case of photocopies of articles or book chapters, faculty members may choose to have physical copies available in the library in addition to providing online access to these items.

GENERAL GUIDELINES

1. Requests to put items on electronic or traditional reserve should be submitted at least two working days before the materials will be needed. A reserve form should be completed for each item. Full bibliographic information should be provided. If books or other items need to be purchased for reserves, they should be requested at least six weeks in advance.
2. Faculty may place personal copies of books or other materials on traditional reserve. The Library will barcode personal copies for use with the computerized circulation system and will purchase copies, if they are available.
3. Materials being placed on electronic reserve may be brought to the Library for staff to scan into the system. For more detailed instructions, see the Online Reserve Guidelines.
4. The library will not place on reserve interlibrary loan or rented materials.
5. At the end of each term or session, materials are automatically removed from reserves.

COPYRIGHT GUIDELINES

1. U.S. copyright law governs the making copies of copyrighted materials. The four factors considered in determining fair use are:
   • the purpose and character of the use,
   • the nature of the copyrighted work,
   • the amount and substantiality of the portion used, and
   • the effect of the use upon the potential market. (17 USC 107)
2. The Library will place no more than 10% of a copyrighted work on reserve for one term or session. Use of the copy in subsequent terms requires the permission of the copyright holder and possibly the payment of a fee. Copying even a smaller portion may not be fair use if it constitutes the heart of the work.
3. Periodical articles for which the Library has license agreements for electronic access may be placed on reserve for the use of Manhattan College students without restriction. Electronic or paper copies of other periodical articles may be placed on reserve for one term or session. Use of the copies in subsequent terms requires the permission of the copyright holder and possibly the payment of a fee.
4. The library will not place on reserve photocopied course packets lacking copyright permission, consumable items such as workbooks or standardized tests, or unauthorized copies of software or media.
5. The copies of articles or book chapters on reserve for a course should not be so numerous as to substitute for a textbook.

Source: Fair Use and Electronic Reserves. American Library Association, 2005.

Materials being placed on electronic reserve may be brought to the Library for staff to scan into the system. For more detailed instructions, see the Online Reserve Guidelines.