Manhattan College Homepage Presidential Inauguration

Student Financial Services

Student Employment (Work Study)

Campus Employment and Federal College Work Study Programs

Campus Job Listings

 

    Student Financial Services strives to foster Lasallian values of “Faith, Community, and Service” by offering opportunities in Federal Work-Study and Campus Employment to eligible Manhattan College students.

    Most students are confronted with time constraints that force them to limit their involvement to select a number of activities; this is especially true for students who work to pay for a portion of their education expenses. Federal Work-Study community service jobs provide these students with the option of combining the financial need to work with the personal goal of helping their local community and campus around restrictive academic schedules.

    Moreover, employment in such positions is an integral part of a student’s college experience, encouraging professional development and exposure to real-world situations that can be applied to enhance the connection between the academic classroom and outside world – these practical learning experiences can be applied to any field of study, but most importantly, they help to personally develop students into caring, well-rounded members of society.

    We hope that your employment, whether on or off-campus, will help you to embody the values of a Lasallian education and provide financial assistance during your educational pursuits.

 

    What is Federal Work-Study? What is Campus Employment?

    The Federal Work-Study Program provides employment on-campus and at pre-approved off-campus sites in the community, so that students might earn monies to help in the payment of college costs and monthly personal expenses. Students who demonstrate financial need through the FAFSA analysis may be awarded Federal Work-Study as part of their financial aid package.

    Campus Employment provides employment on-campus available for eligible students who have filed the FAFSA and may have remaining need according to financial aid analysis, but do not qualify for Federal Work-Study. Departments finance student workers out of their college budgets in this instance, whereas the federal government provides funding for Federal Work-Study students.

    Students who file the FAFSA are assessed annually for eligibility into either program, though students can indicate an interest in Federal Work-Study within the FAFSA application to be given further consideration. There are a limited number of Campus Employment jobs in comparison to Federal Work-Study positions available, and both are provided on a first-come, first-serve basis. There is no guarantee that an eligible student will be hired by a department or off-campus supervisor, though related difficulties in finding placement are atypical issues. We are able to assist students as best we can who have attempted to find positions at numerous locations, but have not been able to get placed. We can never guarantee a hire, but will make suggestions and refer such a student to any supervisor still looking for a qualified candidate.

    Am I required to work through these programs?

    No. Work-Study and Campus Employment always remain optional. Students who are hired can always leave their positions, but can also be terminated by their supervisors for any reason. If you have not worked before and do not want to, simply decline the Federal Work-Study on your award letter, or simply notify Student Financial Services. You can notify us by email finaid@manhattan.edu.

    How do I find a job?

    Our website maintains a list of available positions with various departments and off-campus sites. You can access ‘Campus Listings’ on this site to review potential openings. Please take note of the revised dates, as some positions may be filled, but still temporarily listed. Students are still welcome to contact supervisors to inquire about available positions. Students cannot work at more than one job. There are rare instances when this is permitted, but such students must gain written approval from the Work-Study coordinator in Student Financial Services prior to accepting a dual position, and communicate with both supervisors about their dual commitments.

    Students working during summer break must be placed in a position by July 1st and complete a new referral form (stop by SFS to obtain this revised form).

    What forms do I need to fill out in order to start employment?

    Eligible students can expect or have already received correspondence from Student Financial Students to their Manhattan College student e-mail accounts. All of the necessary attached forms and personalized referral was included, along with detailed instructions.

    Students who have filed the FAFSA and believe that they were overlooked or are unsure about their status can visit SFS in Miguel Hall, Room 100, call our office at 718-862-7100 during business hours, or email finaid@manhattan.edu to determine their eligibility.

    First-time workers must complete the W-4 and I-9 forms. In addition, students must provide a printed copy of their personalized referral and a photocopy of qualifying IDs (listed on the last page of the I-9 form – either one from Column A OR one from Column B AND C is required).

    Students who do not have a personal printer can print and make copies in the O’Malley Library. Faxed identification documents will only be accepted if: 1) the copy is clear and easy to see; 2) the student’s name and student ID number is provided; and 3) there is written indication that the copy is for Federal Work-Study or Campus Employment. In addition, scanned copies of these IDs can be sent as attachments to the student’s e-mail account, for free printing in the library. They must also be attached files within reasonable resolution sizes and viewable file types (.jpg, .jpeg, .png, .gif, .pdf). Unfortunately, scanned IDs sent to our finaid@manhattan.edu account will be deleted to preserve space on our system and prevent printing delays in our office. Students are responsible for providing photocopies of their IDs to us. We ask that students comply with these strict instructions for the safeguarding of their personal information.

    First-time eligible international students are not permitted to file the FAFSA, therefore their work type will be Campus Employment. These students must obtain a Social Security number from their local Social Security Administration office first. Students must also secure an on-campus job placement in order to be eligible for a Social Security number, but cannot be provided with forms from Student Financial Services until this process is complete. Please contact your International Student Advisor with any questions.

    Continuing workers will need to complete an annual W-4 form and must provide a printout of their personalized referral form.

    Eligible students who wish to take advantage of the Federal Work-Study or Campus Employment offered to them will then bring all required documents with all portions completed (leave the personalized referral form blank, as received) to Student Financial Services in person. No student will be permitted to send a proxy in their place to submit or pick up these documents. Again, these strict instructions are of the safeguarding of personal information.

    How much may I earn?

    You may not earn more than the authorized budget amount listed on your referral form. As you approach your budget limit, you may visit the SFS office to inquire whether or not your budget can be increased. This is not always possible and each student’s budget determination will be based on the rules of federal aid. Federal work study participants who are not eligible for an increase may request to transfer their budget type to Campus Employment provided their department supervisor can accommodate their request. Once a limit is reached, students are no longer eligible for employment. You forfeit any remaining amount from your budget award if you have not earned the maximum amount offered to you by the last eligible day of employment for the year, June 30th.

    How many hours can I work?

    We recommend that students do not exceed 20 hours of work per week. This ensures that there are plenty of positions available for the numerous eligible students. In addition, students cannot work during hours that conflict with courses or athletic practice. Students who work from 4 to 5 consecutive hours are only eligible for one, paid 15-minute break, while those working for at least 6 to 7 consecutive hours are eligible for one, paid 15-minute break and one, unpaid 30- minute meal break. Student employees who are working a full shift of 8 consecutive hours (never to exceed this) are permitted no less than two, paid 15-minute breaks and one, unpaid 30-minute meal break during that shift.

    What is my wage and how am I paid?

    Wages will not be lower than minimum wage and will be based on the number of years worked. Your pay rate is listed on your referral form. You will be paid based on the number of hours you work per month. Time sheets will be submitted to your supervisor for approval and turned in to the Office of the Controller. Students can pick-up their monthly check from this office, Miguel Hall, Room 106, according to the time sheet schedule available above.

    Can a work study position be terminated? How do I transfer departments?

    Student employment positions are considered “at-will” employment.  Students can be terminated for poor performance, violation of student employment regulations, graduation or academic dismissal/probation, or budgetary reason. If a student is not happy with their placement, they should discuss this with their supervisor and give us much notice as possible. A termination form must be filled out with Student Financial Services. After this is filed, the student is then eligible to find a new placement in a different department and complete a new referral form.

    What are my obligations?

    You must be enrolled for 6 or more credit hours per semester and maintain Satisfactory Academic Progress. You have to file the paperwork described above before you can be placed in a position. You must communicate with your employer if you will not be able to work for any scheduled day or hour assigned to you. Further, you are expected to conduct yourself in a professional manner, respect confidentiality agreements, follow regulations that are both federal and MC-based, and to be reliable in carrying out your duties and adhering to your schedule.